This
policy document was approved by the Executive Committee of the
Board of Directors of the Emerge Ministries Canada at its May
3, 2007 meeting.
Our
Commitment
Emerge Ministries Canada is committed to protecting
the privacy of the personal information of its sponsors, clients,
volunteers, employees, web-users and other stakeholders.
During the course of our various programs, services and projects,
Emerge Ministries Canada frequently gathers and uses personal
information. Anyone from whom we collect such information should
expect that it will be carefully protected and that any use
of or other dealing with this information is subject to consent
of the client. Emerge Ministries Canada privacy practices are
designed to achieve this.
Defining
Personal Information
Personal information is any information that can be used to
distinguish, identify or contact a specific individual. This
information can include an individual=s opinions or beliefs,
as well as facts about, or related to, the individual. Exceptions:
business contact information and certain publicly available
information, such as names, addresses and telephone numbers
as published in telephone directories, are not considered personal
information.
Privacy
Practices
Personal information gathered by Emerge Ministries Canada is
kept in confidence. Only authorized have access to this information.
Safeguards are in place to ensure that the information is not
disclosed or shared more widely than is necessary to achieve
the purpose for which it was gathered.
Information collected through program activities, membership
applicants/renewals and fund-raising campaigns are used to make
the services, facilities and programs of Emerge Ministries Canada
possible.
Emerge Ministries Canada does not sell, trade, or rent personal
information to other organizations or individuals. If ever we
share information with an outside organization (such as a consulting
firm hired to assist the administration of Emerge Ministries
Canada). We will have a contract binding them to the same strict
privacy control that we use ourselves.
Memberships/Registrations/Ticket
Sales
When individuals register in our programs,
or activities, or become a participant in our activities, we
may require their name, organization (if applicable), mailing
address, phone number(s) and e-mail address. The mailing address
is where we send the individual mailings. If a donation is made,
the mailing address is required on the tax receipt by the Canada
Customs and Revenue Agency (CCRA).
Website
Emerge Ministries Canada website employs software programs to
monitor network traffic to identify unauthorized attempts to
upload or change information, or otherwise cause damage. This
software receives and records the Internet Protocol (IP) address
of the computer that has contacted our website, the date and
time of the visit and the pages visited. We make no attempt
to link these addresses with the identity of individuals visiting
our site unless an attempt to damage the site has been detected.
Our site includes links to other websites whose privacy policies
we do not control. Once you leave our servers (you can check
where you are by looking at the URL in the location bar on your
browser), use of any information you provide is governed by
the privacy policy of the operator of the site you are visiting.
That policy may differ from ours. If you cannot find the privacy
policy of any of these sites via a link from the sites homepage,
you should contact the site directly for more information. Emerge
Ministries Canada is not responsible for the privacy practices
of the content of such websites.
Electronic
Communication
It is best to think of e-mail much like you do a postcard B
it is not sealed, and can be read by anyone determined to do
so. This is important to remember whenever you divulge information
that you consider private. Emerge Ministries Canada advises
against e-mailing private financial information, such as credit
card numbers.
Financial
Information
Emerge Ministries Canada will protect all personal financial
information that you share with us. We do retain membership
registration forms for our records, but this information is
never shared with third parties.
Contact
Information
Questions or comments regarding this policy, or the administration
of the Privacy Act at the Emerge Ministries Canada
may be directed to the Privacy Officer for Emerge Ministries
Canada by e-mail to emc@emergeministriescanada.org
or writing to Emerge Ministries Canada.
